Pass Card/Risk Management
Pass Card Administrator
414.328.9972, ext 110
RISK MANAGEMENT POLICY
WYSA Risk Management Policy
Under this policy, any coach, assistant coach, team trainer, team manager, referee, club or district board member, WYSA administrator, WYSA Board of Directors member, independent contractor, or any other individual seeking affiliation with WYSA or WYSA Affiliated Clubs who has direct or indirect contact or influence on a youth player is required by WYSA to complete a Risk Management Disclosure, every two years through WYSA’s online risk management system. Each Club has a responsibility to ensure compliance across their organization.
The cost of the background check is $15, and each check is valid for 2 years. Clubs have a 'bill to club" option through Player's Health. Please check with your club leadership to see if this is an option for you.
WYSA is excited to announce a new partnership with Players Health, a risk management services firm specializing in youth sports organizations. Player’s Health is built for managing background checks, protecting athletes, and protecting organizations by thoroughly investigating all screening subjects through a variety of databases and search parameters. Player's Health has integrated with the U.S. Center for SafeSport to ensure all coaches and staff members have completed the proper screenings to be compliant with WYSA standards.
- All Risk Management applicants must submit their certificate of completion for the SafeSport Certification
- A WYSA State Issued Pass Card will not be issued to an applicant without verification of SafeSport completion
- SafeSport certification must be completed annually
STATE ISSUED PASS CARDS
Moving forward ALL passes will be mailed directly to the Club address on file.
We will no longer require the return of expired passes for renewal applications.
WisRef has been advised, documentation published on Game Officials, and communicated to referees indicating that all games should be played, with or without the presence of a State Issued Pass Card.
Applicants need to submit a photo at the time of registration or a pass is not issued. Those applicants without a photo should alert Katie Schauer via email (firstname.lastname@example.org) when their photo is added, and the pass will be issued. Please do not attach the photo to the email. The applicant must add the photo to their Demosphere profile. Click here for upload instructions.
Because Risk Management and Coach Licenses are managed in two separate databases (we are required to use US Soccer’s Digital Coaching Center), we will be moving away from license levels on State Issued Pass Cards. The State Issued Pass Card is intended to signify an approved background check and serves as that individual’s membership with WYSA.
RISK MANAGEMENT REGISTRATION PROCESS
*New members please click here to register in Demosphere.
Lost Pass Cards ($25)
A replacement pass card is necessary if your pass card is lost prior to its expiration date. Replacement pass cards will not be issued beyond its expiration date; rather, a member in this situation should apply to renew their RM. Replacement pass cards will be issued at a cost of $25. To request a pass card replacement, mail a check payable to WYSA and include "Replacement State Issued Pass Card” as your check memo. A replacement pass card with the same expiration date will be processed and mailed to your home address. Replacement pass card processing will take one week minimum.
attn: Replacement State Issued Pass Card
10427 W Lincoln Avenue Suite 1100
West Allis, WI 53227
If you are unaffiliated with a WYSA member club and need to apply for Risk Management, click here.