Pass Card/Risk Management
Pass Card Administrator
414.328.9972, ext 110
RISK MANAGEMENT POLICY
WYSA Risk Management Policy
Under this policy, any coach, assistant coach, team trainer, team manager, referee, club or district board member, WYSA administrator, WYSA Board of Directors member, independent contractor, or any other individual seeking affiliation with WYSA or WYSA Affiliated Clubs who has direct or indirect contact or influence on a youth player is required by WYSA to complete a Risk Management Disclosure, every two years through WYSA’s online risk management system. Each Club has a responsibility to ensure compliance across their organization.
The cost of the background check is $15, and each check is valid for 2 years. Candidates must pay at the time of application. A “bill to club” option does not exist at this time. Reimbursement of Risk Management registration is the discretion of each club and will be managed at the club level.
- All Risk Management applicants must submit their certificate of completion for the SafeSport Certification
- A WYSA State Issued Pass Card will not be issued to an applicant without verification of SafeSport completion
- The training can be found here
- This guide can assist with registration
- Your club can provide a code to complete the training at no cost
- SafeSport Certification must be renewed every 2 years
- Click here for the full WYSA Athlete and Participant Safety Program
STATE ISSUED PASS CARDS
Moving forward ALL passes will be mailed directly to the Club address on file.
We will no longer require the return of expired passes for renewal applications.
WisRef has been advised, documentation published on Game Officials, and communicated to referees indicating that all games should be played, with or without the presence of a State Issued Pass Card.
Applicants need to submit a photo at the time of registration or a pass is not issued. An email was sent to all applicants who did not submit a photo requesting that their profile be updated with a photo by 9:00am on September 18, 2018. Profiles that were not updated by the deadline won’t receive a pass in the first batch. Going forward those applicants who are adding a photo should also alert Katie Schauer via email (firstname.lastname@example.org) when their photo is added, and the pass will be issued. Please do not attach the photo to the email. The applicant must add the photo to their Demosphere profile. Click here for upload instructions.
Because Risk Management and Coach Licenses are managed in two separate databases (we are required to use US Soccer’s Digital Coaching Center), we will be moving away from license levels on State Issued Pass Cards. The State Issued Pass Card is intended to signify an approved background check and serves as that individual’s membership with WYSA.
RISK MANAGEMENT REGISTRATION PROCESS
- All risk management applicants should use the below link to register
- All risk management applicants should select 'Volunteer' in the first step of completing the application process
- The Risk Management Guide can be found here
Click here to apply for Risk Management
RM statuses include Approved, Denied, Expired, Emailed, Incomplete, Error, Prepared, Returned:
Approved: The RM application is currently approved.
Denied: The RM application was reviewed and denied by WYSA.
Expired: The previous RM application has expired; applicant needs to complete a new RM application.
Emailed: The applicant has received an email via Demosphere to complete an application.
Incomplete: The RM application has missing required information needed before completing.
Error: The RM application received an error in the background check process. (for various reasons?)
Prepared: All required fields have been filled out by application and the application is ready to be submitted.
Returned: The RM application has been submitted to WYSA for approval.
Please feel free to contact the State Office with any questions. Thank you for your continued patience during the implementation of the new software and related processes.
Lost Pass Cards ($25)
A replacement pass card is necessary if your pass card is lost prior to its expiration date. Replacement pass cards will not be issued beyond its expiration date; rather, a member in this situation should apply to renew their RM. Replacement pass cards will be issued at a cost of $25. To request a pass card replacement, mail a check payable to WYSA and include "Replacement State Issued Pass Card” as your check memo. A replacement pass card with the same expiration date will be processed and mailed to your home address. Replacement pass card processing will take one week minimum.
attn: Replacement State Issued Pass Card
10427 W Lincoln Avenue Suite 1100
West Allis, WI 53227
If you are unaffiliated with a WYSA member club and need to apply for Risk Management, click here.